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Policy 015:
Observers at AUQA Board Meetings

2. Purpose

At meeting 2/2001, the AUQA Board discussed the role of observers at the Board noting that the AUQA Constitution permits the attendance of observers under section 14.1 (b). The Board received and endorsed a request that a named representative of the National Tertiary Education Union (NTEU) be granted standing observer status at the Board. In the context of this decision, the Board agreed that protocols needed to be developed for observers at Board meetings.

2. Policy

1. The AUQA Constitution permits the attendance of observers at Board meetings (section 14.1(b)).
2. The AUQA Board may approve the attendance of named people as standing observers.
3. The Chair of the Board may approve the attendance of casual observers provided that the request to attend is received at least one day prior to the meeting. All such requests must be made directly to the Chair.
4. Observers are not permitted to speak at Board meetings unless invited to do so by the Chair.
5. From time to time, the Board may have “in camera” discussions (AUQA Constitutions, section 14.1 (b)) on confidential matters such as discussions on a specific institution or any commercial-in-confidence issues. Observers are not permitted to be present for discussions ruled confidential by the Chair.
6. Standing observers are provided with agendas, minutes and related documentation with the exception of any confidential material.
7. Casual observers are not be provided with meeting documentation but may access agenda headings from the AUQA website.

Approvals Approved at the AUQA Board meeting 2001/3 on 24 July, 2001.